Senior Administrative Assistant
ZOLL Medical Corporation
At ZOLL, we're passionate about improving patient outcomes and helping save lives.
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won’t just have a job. You’ll have a career—and a purpose.
Join our team. It’s a great time to be a part of ZOLL!
Provide administrative support for Vice President and department Leaders. Proven ability to interact with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality.
Provide administrative support to department Leadership.
Schedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation
Submit and reconcile expense reports
Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership.
Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up
Develop PowerPoint presentations
Maintain departmental organizational charts and department address lists
Maintain and order office supplies as necessary
Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements
Work with copy center to provide printing needs for the departments.
Independently process invoices for payment - prepare requisitions and checks requests.
Process invoices for independent Contractors and Business Partners
Provide support for all department monthly/quarterly reporting
Take a pro-active approach to issues that arise and need immediate attention
Make photo copies, scan, email, fax and distribute information
Point of contact for receiving monthly/quarterly reports for department meetings
Coordinate off-site meetings and team-building events
Assist in coordination of company and department functions
Perform special administrative projects as assigned.
Required/Preferred Education and Experience
2 Yr. College Degree required
3-5 years relevant experience supporting Senior Leadership. required
Knowledge, Skills and Abilities
Excellent organizational, oral and written communication skills
Ability to work independently, with little supervision and within a team
Proven internal and external customer interface skills.
Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees
Energetic, creative, goal-oriented team player
Ability to work with frequent interruptions and manage high volumes of work
Ability to work independently and in a team atmosphere
ERP systems experience, preferably Oracle
CRM experience, preferably Salesforce
Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project
Heightened sense of personal responsibility including punctuality, attendance and commitment
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.