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Executive Assistant, R&D

ZOLL Medical Corporation

ZOLL Medical Corporation

Chelmsford, MA, USA
Posted on Saturday, November 18, 2023

At ZOLL, we're passionate about improving patient outcomes and helping save lives.

We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.

The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.

At ZOLL, you won’t just have a job. You’ll have a career—and a purpose.

Join our team. It’s a great time to be a part of ZOLL!

Job Summary
The Executive Assistant will support the Vice President of R&D and R&D leadership team.

Responsible for a wide range of administrative and executive support related tasks. Able to work independently with little or no supervision. The ability to interact with all staff sometimes under pressure, remain flexible, and able to work extended hours on an infrequent but as-needed basis. A strong service attitude, excellent written and oral communication skills, detail orientation and consistent follow-through are critical in this role. The successful candidate will contribute to the positive Company culture. Being proactive, resourceful, and efficient, with a high level of professionalism and confidentiality are crucial for success.

Essential Functions

  • Partner with executive(s) to help them be more efficient and effective with their time, consistently maintaining strong communication and confidentiality.

  • Make informed decisions to include prioritization of meetings and managing scheduling conflicts, keep executive(s) informed of changes and on schedule; prepare and distribute meeting materials.

  • Participate in annual business and budget planning.

  • Provide support for all department monthly/quarterly reporting.

  • Prepare tools and analyze results of department’s financial forecasting.

  • Take a pro-active approach to issues that arise and need immediate attention.

  • Coordinate travel arrangements.

  • Schedule, coordinate and support meetings including some held off site.

  • Prepare correspondence to internal/external parties.

  • General administrative tasks; database entry (ContractSafe); expense report processing (Certify); purchase order requisitions (Oracle); office supply purchasing.

  • Special projects as requested.

Required/Preferred Education and Experience

  • Bachelor's Degree or equivalent work experience required

  • 10+ years’ experience supporting at the executive level highly preferred

Knowledge, Skills and Abilities

  • Advanced knowledge of MS Office (i.e., Word, Excel, PowerPoint, Outlook, Teams).

  • ERP systems experience preferred.

  • Familiar with modern technology including conferencing systems.

  • Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality.

  • Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees.

  • Ability to work with frequent interruptions.

  • Proactive, collaborative, detail oriented, highly organized, with a desire to offer creative problem solving solutions.

  • Excellent calendar management skills, including the coordination and support of complex meetings.

  • Strong interpersonal and communications skills. Exemplary planning and time management skills.

  • Ability to handle confidential information with appropriate judgment and discretion.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Standing - Occasionally

  • Walking - Occasionally

  • Sitting - Constantly

  • Talking - Occasionally

  • Hearing - Occasionally

  • Repetitive Motions - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.