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Executive Assistant



Cambridge, MA, USA
Posted on Thursday, June 20, 2024

Job Title

Executive Assistant

Job Description

Executive Assistant (Cambridge, MA)

In this role, you will operate as the Executive Assistant supporting the Global Head of Data & AI and the Strategy Advisor to the Chief Innovation & Strategy Officer, performing administrative and planning responsibilities requiring excellent judgment and discretion.

Your role:

  • Proactively and independently perform the full range of executive administrative tasks which involve a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.); aligning activities and processes with the demands of the executives or departments.
  • Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others.
  • Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports. Responsible for the department procurement cards and purchase orders processing.
  • Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items.
  • Serve as a point of contact for team members and internal departments; respond to questions and inquiries, both written and verbal. Responsible for onboarding and offboarding team members.

You're the right fit if:

  • You’ve acquired 5+ years of experience in an executive assistant or similar role in a dynamic and global environment.
  • Your skills include:
    • Strong oral and written communication skills to create e-mails and announcements.
    • Experience working with external partners, customers, etc. in coordinating events and/or meetings.
    • Knowledge of administrative procedures and proficiency with Microsoft Office, Workday, Concur, Microsoft Teams etc., and willingness to learn new tools (preferred).
    • Ability to set priorities under pressure and manage time and workload independently.
    • Ability to exercise discretion and apply sound judgment in making decisions.
  • You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
  • You’re a proactive problem solver who takes initiative and makes independent decisions. You are motivated, detail-oriented, and have meticulous organizational skills. You are creative and constructive, and focused on solutions. You are an enthusiastic person who is willing to take initiative and ownership, be assertive, and work well across all levels of the organization.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.