Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus.

**Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

Olympus Corporation of the Americas (OCA) distributes a wide range of medical and surgical devices used to diagnose and treat diseases. OCA needs to educate health care providers on the safe and effective, on label use of those products through Professional Education courses, workshops, training events, and online educational learning experiences.

This role is responsible for assisting with event coordination, maintaining attendee registration systems, processing and reporting HCP and course-related payments, and ensuring compliance with legal and financial guidelines. The Specialist provides essential support in logistical coordination, document preparation, and general administrative tasks that contribute to the successful execution of Professional Education programs.

Job Duties

Process paperwork for Health Care Professional expense reimbursements, following corporate policies and established processes as needed.
Process payments and health care reporting submissions for all assigned departmental spend using a variety of methods and software programs.
Understand and interpret compliance and legal guidelines regarding providing items of value to HCPs and the related spend reporting. Ensure compliance guidelines are being communicated when applicable and report issues as directed.
Identify, track and report inconsistencies in budget spend, invoicing practices or reporting practices.
Support the preparation and maintenance of training course documents, materials, and departmental work instructions.
Assist with logistical coordination for educational events, including helping with attendee registration and course setup.
Collaborate to maintain Professional Education attendee registration system
Perform administrative tasks such as filing, scanning, creating name badges, certificates, and processing office supply orders.
Assist in processing vendor invoices using the internal Purchase Order system under the guidance of senior staff.
Perform other related tasks as directed, providing support to senior staff and contributing to overall department efficiency.

Job Qualifications

Required:

Experience managing data.
Weekly overtime may be required

Preferred:

Associates degree preferred and a minimum of 2 years administrative/coordination experience and/or other relevant experience in lieu of degree
Event planning, customer service experience preferred
Experience managing data.
Proficient with Microsoft Office applications, especially Word, Excel and PowerPoint.
Strong and proven data management skills with a track record of high accuracy
Team Player with the ability to work independently and proactively.
Ability to deal with stress while maintaining professionalism and courtesy.
Proven ability to focus on projects and meet deadlines and work with high level of detail and accuracy

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Diversity Equity & Inclusion Initiatives including Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefit and incentives.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough || Medical Affairs

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