Job Description Summary

The Heartbeat Office Executive Administrator & Event Coordinator will be instrumental in advancing the implementation of GE HealthCare’s proprietary business system, Heartbeat. This role supports coordination, and execution of global events and programs that empower employees in their Heartbeat development journeys.

Key responsibilities include managing communications, and operational logistics to ensure impactful events. The coordinator will also oversee scheduling, budgeting, and facility support for Heartbeat events—ensuring seamless delivery and continuous improvement.

This role will also provide administrative support to the Lean and Transformation Office.

Job Description

Responsibilities

• Lead coordination and logistics for global learning programs supporting the Heartbeat business system and Lean and Transformation Office strategy.

• Manage training logistics for event end-to-end: venue setup, registration, travel instructions, materials, meals, AV, and facilitator coordination.

• Maintain a master calendar of events and manage invites.

• Track and manage program agendas, rosters, attendance, and learning data.

• Ensure timely and effective communication with program participants, facilitators, pre during and post events.

• Support general administrative tasks for the Lean Office as needed including but not limited to maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts.

• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager's signature.

• Oversee payment processes including invoice submission and PO requests.

Qualifications

• High School Diploma, GED or local equivalent.

• Minimum 3 years of experience coordinating events, managing communications, and supporting administrative processes.

• Experience with data management, project execution, and use of digital collaboration tools is required.

• Proficiency in Microsoft Office Suite, Excel, Word, Teams and or SharePoint.

• Experience managing program logistics and communications.

• Strong time-management and organizational skills; ability to handle multiple priorities.

• Ability to work with and interpret learning metrics and data to assess program effectiveness,

• Strong written and verbal communication skills.

Desired Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Organizational Development, Education, Communications, Data Analytics, Information Systems,

• Experience with KPI tracking, survey/data analysis frameworks, and AI platforms

• Familiarity with tracking Key Performance Indicators (KPIs) and using data to inform decisions and improve learner experience.

• Project management experience and ability to execute programs from planning to delivery.

• Experience or familiarity with Co-Pilot or other AI platforms

#LI-GM1

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Job Description

For U.S. based positions only, the pay range for this position is $76,000.00-$114,000.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.

Additional Information

Compensation Grade

OTHSAL

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunities Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening.

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No