Opportunity is here


Executive Assistant



Boston, MA, USA
Posted on Wednesday, June 12, 2024

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Executive Assistant

This role is considered a hybrid role, requiring four days a week in our Boston Landing Office.

The Executive Assistant performs administrative duties for leaders and/or leadership teams. They collaborate with divisional leaders and other executive assistants to prioritize business and administrative services needs. The Executive Assistant is expected to manage work that is often sensitive and confidential in nature.

Job Responsibilities

  • Manages extremely active calendars, providing total administrative and scheduling support for Executive Director and Vice President cohort

  • Coordinates prioritization of leader’s time to ensure their time is effectively allocated.

  • Arranges complex and detailed travel plans, itineraries, and agendas. Researches, prioritizes, and follows up on incoming issues, questions, and concerns.

  • Provides a bridge for smooth communication, maintaining credibility, trust and support with leaders and other Executive Assistants.

  • Provides coordination and support for the Boston Landing Mayor and associated events.

  • Demonstrates appropriate levels of discretion in decision making matters related to and on behalf of their leaders.

  • Manages expense reports within Oracle.

  • Invoice and purchase order management.

  • Prepares reports and creates documents including PowerPoint presentations, both formatting and adding content.

  • Communicates frequently with stakeholders on open items owed to and by internal and external constituencies.

  • Assists team members, including on-boarding and training other members of the EA team.

  • Organizes internal retreats, off-sites, meetings, and other department-related projects and events.

  • Organizes and supports cross-functional onsite client meetings, coordinating with our environment team and Customer Success leadership as well as other stakeholders on requirements, logistics, and setup.

  • Attends key meetings, organizing an agenda, capturing follow-up tasks, and keeping tasks current.

  • Assists with special projects and ad hoc assignments, as determined by their leader(s).

Education & Experience Required:

  • Associates Degree preferred or commensurate experience in an administrative role required.

  • 2+ years of Executive Assistant or project coordination experience.

Knowledge & Skills:

  • Proficient in the full Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.

  • Demonstrate a high degree of customer service and relationship building abilities.

  • Ability to prioritize and to multi-task in a fast-paced environment.

  • Ability to work well in a team environment across geographies.

  • Excellent organizational skills.

  • Strong written and verbal communications skills.

  • Basic project management skills.

  • Ability to work independently as well as part of an extended, cross-functional team.

  • Ability to act as a model athenista (emotionally intelligent, dedicated, passionate, intellectually curious, fun, etc.).

About athenahealth

Here’s our vision: To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

What’s unique about our locations?
From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India — plus numerous remote employees — all work to modernize the healthcare experience, together.

Our company culture might be our best feature.
We don't take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring diverse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your individual contributions will stand out — but large enough to grow your career with our resources and established business stability.

Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.

What can we do for you?
Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.

athenahealth is committed to a policy of equal employment opportunity—that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process. If you are unable to access or use this online application process and need an alternative method for applying, please contact us at taoperations@athenahealth.com for assistance.