Opportunity is here


Contract Administrator I

Advocates for Human Potential, Inc.

Advocates for Human Potential, Inc.

Posted on Saturday, November 18, 2023

Do you want your expertise in contract administration support to be used for projects that have an incredible impact on the well-being of our nation? Your skill set may not typically be used to address major societal issues such as affordable housing, homelessness, addiction, mental disorders, trauma, or recovery, but that doesn’t mean you can’t make a difference in these areas!

AHP is a consulting company holding major national, state, and local government and nonprofit contracts that are changing the face of behavioral health in America. Our staff is helping people and organizations reach their fullest potential and protect our most vulnerable citizens. Every day our work has meaning and impact, and we need someone to assist our efforts as a Contract Administrator Many people can work with contracts, but we are looking for someone who also truly wants to work for a company that has a core mission to improve systems of care and help others.

In this role you would be responsible for preparing contracts, tracking contract compliance, ensuring AHP has obtained proper documentation from all participants, and providing general administrative support in the company’s legal office.

Essential Duties and Responsibilities:

  • Assist with preparation and distribution of contracts and attendant documents
  • Collect and enter supporting information, data, statements of work, and other required information to assist with contract preparation to keep our vital contracts running smoothing
  • Serve as a liaison between the legal team and the project team, giving you a great chance to learn about the projects and how AHP makes a difference.
  • Work with Contract Director to ensure information is accurate, enter contract information into accounting and other data systems that may apply, and monitor contract changes and update the systems accordingly.
  • Contact subcontractors and/or other parties for any outstanding contract and insurance items needed or that do not meet company specifications; ensure documents are properly executed.
  • Communicate with Project Manager, Project Executive, Project Accountant[CW1] , Contract Administrator, and subcontractors/suppliers regarding missing contract and insurance items.
  • Ensure all contract related documents are stored and accessible according to company policy and procedures and maintain detailed and organized files.
  • Ensure and monitor that subcontractor/supplier complies with required insurance coverages.
  • Reply to general information requests with accurate information.
  • Use word processing, spreadsheet, database, and other related software to prepare reports, memos, and documents, and provide administrative support to legal department.

Knowledge, Skills, and Abilities:

  • Ability to work independently, with little supervision.
  • An understanding and working knowledge of contracting.
  • Knowledge and ability in the use of both PC and mobile software applications.) including Microsoft Office, meeting collaboration software (e.g., Teams/Zoom, etc.) and cloud computing.
  • Willingness to learn new skills and applications
  • Strong organizational skills and the ability to maintain detailed records.
  • Ability to communicate effectively both written and verbally.
  • Ability to use discretion and keep sensitive legal and financial related information confidential.
  • Ability to multi-task, work under pressure, meet deadlines, and be able to thrive in a fast-paced work environment.
  • Ability to exercise initiative and sound judgment and to react with discretion under varying conditions.
  • An understanding that contracts is an important part of every project and that your work helps AHP improve the lives of multiple populations.

Salary Range: $50,000 - $58,000

AHP, in an effort to be transparent with applicants about salary and in compliance with various state pay disclosure requirements, publishes the following information which is current as of the date of posting. The base salary range above represents the low and high end of the AHP salary range for this position. Actual salaries will vary and may be high or low in the range based on various factors including but not limited to location, experience, and education. The range listed is just one component of AHP’s total compensation package for employees.

Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, AHP provides a variety of benefits to employees, including comprehensive medical, dental, and vision insurance for you and your family, a retirement plan with a 3% match, student loan repayment assistance, employer-paid life and disability insurance, generous paid time off, and much more.

More About AHP

AHP influences change in health and business systems to support vulnerable populations—from creating policy to ground-level, hands-on work. We help organizations and individuals reach their full potential through professional consulting; research, evaluation, and data analytics; technical assistance and training; and virtual solutions, publications, and events.

Our areas of expertise include behavioral health, mental health policy and services, substance use disorders, co-occurring disorders, workforce development, homelessness, housing and employment. programs, trauma-informed care, criminal justice, women and children, veterans, health care reform, and population health management.

AHP is proud to have been certified as a Great Place to Work® for seven consecutive years. We earned this credential based on extensive ratings provided by employees in anonymous surveys. We value employee well-being and are actively engaged in creating an environment that supports work-life balance, self-care, and mental and emotional health.

AHP is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, disability, or protected veteran status.