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Project Coordinator I

Advocates for Human Potential, Inc.

Advocates for Human Potential, Inc.

Administration
Posted on Friday, June 7, 2024

Advocates for Human Potential, Inc. (AHP) is seeking a Project Coordinator for the Enterprise Project Management Office who wants to do more than just help programs run smoothly. This person wants to make a difference in the world and work on programs/projects that improve the health and welfare of people and communities. The candidate will work on a variety of projects across the business. Our projects work to create real-world change in behavioral health, addictions, housing and homelessness, public health, and related areas across the United States. If your passion is helping others and you have the skills to support project management, this may be an ideal job for you. Your specific expertise will be fully utilized, and there is ample opportunity to learn new skills and expand your knowledge base as you grow in your career at AHP.

About the Position:

Location: Remote in the United States. The position will require periodic availability until 5:00 PM Pacific Time.

Under the direction of senior staff, the project coordinator’s specific work may include:

  • Administrative
    • Prepare meeting documentation and lead portions of team meetings relevant to work.
    • Supports the creation and management of organizational solutions for the project team.
    • Serve as a primary support for project logistics, including scheduling meetings and fielding communication around project logistics from internal and external stakeholders.
  • Data Management:
    • Support other EPMO and project staff in the gathering, compilation, and management of data.
    • Engage in meetings and develop relationships with AHP’s internal support teams (Finance, Digital Solutions, Administrative Services Entity, etc.) in conjunction with project managers.
  • Training & TA:
    • Respond to stakeholder e-mails, supporting the management of a particular inbox, and managing communications to the stakeholders who use that inbox.
    • Support Project Managers in establishing measurement-based practices to evaluate project performance.
  • Project Coordination:
    • Support Project Managers in project management tasks including:
      • Support in creation of a work breakdown structure.
      • Management of timeline and implementation plan reflective of the project’s work breakdown structure.
      • Regular documentation of risks, issues, and mitigation plans.
      • Maintenance of project management artifacts for cataloguing as organizational process assets.
    • Use tools, templates, and processes to enhance efficiency and effectiveness throughout the project.
    • Engages in Quality Control within the project.

AHP influences change in health and business systems to support vulnerable populations—from creating policy to ground-level, hands-on work. We help organizations and individuals reach their full potential through professional consulting; research, evaluation, and data analytics; technical assistance and training; and virtual solutions, publications, and events.

Our areas of expertise include behavioral health, mental health policy and services, substance use disorders, co-occurring disorders, workforce development, homelessness, housing and employment. programs, trauma-informed care, criminal justice, women and children, veterans, health care reform, and population health management.

Knowledge, Skills, and Abilities

Candidates with the following knowledge and traits are encouraged to apply:

General

  • General understanding of administrative tasks and task management that would typically be gained through a degree in business with coursework in business administration, project management, or other adjacent topics.
  • Ability to quickly orient to new assignments, work independently and collaboratively.
  • Highly organized with attention to detail.
  • Skills in developing written correspondence and assisting in the development of other materials (e.g., templates, reports, presentation slides, documents, etc.)
  • Ability to prioritize and organize tasks. Ability to practice cultural humility with colleagues inside and outside of the organization and operate in a multicultural environment.
  • Ability to identify areas of opportunity in process or workflow and present solutions
  • Ability to exercise sound judgment and exhibit appropriate independent problem-solving while also soliciting additional information, guidance and amplifying the urgency of issues, as needed.
  • Ability to learn Project Management Body of Knowledge (PMBOK) concepts and apply them, as applicable, to AHP project(s)
  • Ability to confidently admit mistakes and ask for help.

Technical

  • Proficiency with Word, Outlook, Excel, PowerPoint, Teams and SharePoint
  • Good writing and communication skills

Education and Training

Candidates for this position should possess a bachelor’s degree, preferably in business, public health, public administration, or a similar field. Professional experience may be substituted for the education requirement.

Professional Experience

We seek candidates with 1-2 years of experience in operations or project coordination, including internships.

Research suggests that women and Black, Indigenous, and People of Color (BIPOC) individuals may self-select out of opportunities if they do not meet 100 percent of the job requirements. We encourage individuals who believe they have the skills necessary to thrive on our team to apply for this role.

Salary Range: $55,000 - $60,000

AHP, to be transparent with applicants about salary and in compliance with various state pay disclosure requirements, publishes the following information, which is current as of the date of posting. The base salary range above represents the low and high end of the AHP salary range for this position. Actual salaries will vary and may be high or low in the range based on various factors, including but not limited to location, experience, and education. The range listed is just one component of AHP’s total employee compensation package.

Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, AHP provides a variety of benefits to employees, including comprehensive medical, dental, and vision insurance for you and your family, a retirement plan with a 3% match, student loan repayment assistance, employer-paid life and disability insurance, generous paid time off, and much more.

More About AHP

AHP is proud to have been certified as a Great Place to Work® for seven consecutive years. We earned this credential based on extensive ratings provided by employees in anonymous surveys. We value employee well-being and are actively engaged in creating an environment that supports work-life balance, self-care, and mental and emotional health.

AHP is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, disability, or protected veteran status.